Joined-up thinking for office relocation

7 August 2017

Katie Gibson has advice for occupiers on the move.

It's a big undertaking to find a new office. It involves managing the search, negotiation, legals, fit-out design and project management of a new space - not to mention the work involved in leaving your existing office.

Our commercial team has the experience, breadth of knowledge and joined-up thinking to make a very stressful process much easier and more affordable. You'll need two main surveyors: a commercial agent to find a new office and a building surveyor to deal with your existing office.

Here's our timeline for office relocation from appointing the experts to moving in.

24-12 months in advance

New Office: Appoint a commercial agent to assess the office requirements and market availability. They'll discuss future growth expectations, company culture, and make a list of priorities, such as car parking, meeting rooms, budget, location and office type.

Existing Office: Appoint a building surveyor to undertake a dilapidations assessment to establish the cost of a landlord's potential claim. Instruct your solicitor to review your current lease and advise on timescales needed for servicing valid notice to quit.

12-6 months to go

The search for a new office begins. The agent will organise a tour of properties matching the occupier's various needs and timescales for occupation. A shortlist of properties will be drawn up for the agent to negotiate the main details of the lease such as rent, service charge, schedule of condition and incentives since they understand the current market rates and demands.

6-3 months to go 

New Office: Your solicitor will finalise the new lease while the building surveyor obtains landlord and statutory consents to fit-out the new office, completes the fit-out design, and tenders for and appoints a contractor to undertake the work.

Existing Office: The building surveyor starts negotiations with the landlord for surrender of the lease. 

3-1 month(s) to go

New Office: Commence new lease and start fit-out work.

Existing Lease: Commence procurement of end of lease repair or agree settlement with landlord.

Moving Day!

Although every office move will be different, working with a joined-up team of professionals to guide you through this period means you can focus on running your business.

 

Katie Gibson is a well-established commercial agent in the Edinburgh market.

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